Opportunities
Bookkeeper / Gallery Administrator
1708 Gallery is seeking an energetic and organized individual to join our staff as a part-time Bookkeeper / Gallery Administrator. 1708 is run by a small team that includes the Executive Director, Operations Manager, Curator, Special Programs Manager, and several project-specific contract positions, in addition to the Bookkeeper / Gallery Administrator.
The Bookkeeper / Gallery Administrator is a part-time (15-20 hours / week) position that provides bookkeeping and administrative support for 1708.
PRIMARY RESPONSIBILITIES: Manages gallery accounts and finances, supports 1708’s donor management system, and assists with weekly office management.
- Maintaining computer accounting system (Quickbooks Online).
- Maintaining 1708’s checking accounts.
- Processing and tracking all financial transactions including donations, sales, artist commissions, honorariums, reimbursements, bills, payroll transactions, IRS records, sales tax, etc.
- Managing petty cash and event cash.
- Managing and tracking debit card purchases.
- Managing and tracking restricted funding.
- Reconciling bank and credit card processing statements.
- Maintaining accounts payable and accounts receivable filing system.
- Making regular bank deposits.
- Assisting with creation and tracking of annual operating budget.
- Updating donor management software with individual giving and exhibition sponsorship information and processes donor acknowledgements.
- Generating financial and donor reports monthly and as needed.
- Generating financial and donor reports monthly and as needed.
The Bookkeeper / Gallery Administrator will work closely with:
- The Executive Director and Board Treasurer to provide bi-monthly and annual reports.
- The Operations Manager and Programs Manager to maintain exhibition and program budgets.
- 1708’s accountant to prepare the gallery’s taxes and 1099 forms.
The successful candidate will have experience with QuickBooks and general accounting practices.
OTHER ESSENTIAL SKILLS AND EXPERIENCE:
- Experience with the Microsoft Office Suite and a working knowledge of database programs.
- Knowledge of generally accepted accounting principles (GAAP).
- Thorough attention to detail and strong organizational skills.
- Strong writing and communication skills.
- Ability to work both independently and in a team environment.
- Ability to interact in a professional manner with co-workers, artists, patrons, and vendors.
- Trustworthy and able to handle confidential and sensitive information appropriately.
- Maintain a commitment to the gallery’s mission.
DESIRABLE SKILLS AND EXPERIENCES:
- Experience working with a contemporary art gallery, museum, or similar environment.
- Experience working with a nonprofit.
ABOUT 1708 GALLERY
One of the longest running arts nonprofits in the US, 1708 empowers artists’ ideas and voices so they can create works that matter to our communities. 1708 believes that artists are catalysts for new ways of thinking, connectors of different perspectives, and conveners of the curious. 1708 facilitates opportunities with Richmond-based, national, and international artists to offer our communities diverse ideas and visions from across the field of contemporary art.
Each year, 1708 produces six to eight gallery exhibitions and public art projects, including InLight, the annual exhibition of light-based contemporary art. Gallery talks, panels, and more are organized in conjunction with exhibitions and projects. Additionally, 1708 produces ext.1708, an online discursive platform that is a companion to 1708’s exhibitions and programs. Other programs and events include Monster Drawing Rally, a live art-making event, and Cabin Fever, an annual art auction and fundraiser.
TO APPLY
To apply, please submit a single PDF with a brief statement of interest, resume and 3 references to info@1708gallery.org.
The preferred start date is mid-February and the posting will remain open until the position is
filled. This is an in-office position and the starting salary is $20/hour.
Downloadable PDF Job Description
Gallery Intern
1708 Gallery offers part-time, non-paid internship positions for credit and non-credit. Interns receive hands-on experience and resume-building skills in all aspects of 1708 Gallery's operations, including:
- installation and de-installation of exhibitions and artist relations
- gallery openings and receptions and event planning
- educational programs, tours, and gallery sitting
- fundraising, PR, and marketing
- nonprofit gallery administration
1708 Gallery internships last approximately 5 months and typically follow college semesters - Spring (Jan. - May), Summer (May - Aug.), and Fall (Aug. - Dec.).
We are currently accepting applications for the spring 2024 semester. Please submit by January 1, 2024.
If you're interested in applying for an internship position, please fill out this internship application and submit along with your resume and cover letter to Cidney Cher at info@1708gallery.org .
Volunteer
Volunteers play a crucial role in 1708 Gallery's ability to carry out its mission. We are always looking for enthusiastic individuals to help us with installations, deinstallations, exhibition openings, and special events. Volunteering for 1708 Gallery is a great way to engage with the Richmond creative community while supporting one of Richmond's most vital arts organizations.
If you are interested in volunteering your time, please contact us via email at info@1708gallery.org or by calling 804-643-1708.